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District Procedures Manual


Quick Table of Contents
History and Role of Conservation Districts
District Law and Other Applicable statutes and regulations
District Operations and Supervisor Elections
District Policy, Planning and Reporting
Personnel Management
Funding
Presentations, Meeting Procedures and Media Relations
Financial Handbook

Full Table of Contents

Section 1 History and Role of Conservation Districts
History of Conservation Districts
Section 2 District Law and other applicable statutes and regulations
   
 

State Laws and Regulations affecting districts

 

Conservation District Law Wyoming 11-16-101

 

Attorney General Opinions
Copies of AG opinions can be found on the WY Department of Agriculture Website

 

Administrative Procedure Act Wyoming 16-3-101

Government Ethics (Conflict of Interest, etc.) Wyoming 9-13-101

Intergovernmental Cooperation Wyoming 16-1-101

Open Meetings Act Wyoming 16-4-401

Public Records Act Wyoming 16-4-201

Special District Elections Act Wyoming 22-29-101

Special District Public Records & Meetings Act Wyoming 16-12-201

Subdivision Permits Wyoming 18-5-301

Wyoming Department of Revenue

Special District Elections Act Wyoming 22-29-103 (e)

Ad Valorem Taxation Wyoming 39-13-102 (p)

Department of Revenue Rules on tax district mapping

Wyoming Department of Environmental Quality

Environmental Quality Act Wyoming 35-11-101

Wyoming Surface Water Quality Standards - Chapter 1

Wyoming Department of Audit

Uniform Municipal Fiscal Procedures Wyoming 16-4-101

Special District Accounting Handbook - This link takes you to the Wyoming
Department of Audit Public Funds Division website.  Click on Manuals and Select Special
District Handbook to download.

Wyoming Department of Agriculture

Wyoming Nursery and Greenhouse Law Wyoming 11-9-101

Watershed Improvement District Law Wyoming 41-8-101

Watershed Improvement District Manual

State Laws and Regulations affecting employees and employers

Fair Employment Practices Wyoming 27-9-101

Guidance on Purchasing

Wyoming 9-2-1016
$1500-7499  Informal bid process, 2 written or phone bids
$7500 - above Requires formal competitive sealed bid process
NOTE: Districts are not required to follow the above listed statutes.  The link has been provided
for guidance when purchasing supplies and equipment.

Federal Laws and Regulations Affecting districts

US Environmental Protection Agency

Clean Air Act 42 U.S.C. 7401 et. seq.

Clean Water Act 33 U.S.C. 1251 et. seq.

Total Maximum Daily Load - Clean Water Action Section 303(d)

Clean Water Act 40 CFR 130

US Bureau of Land Management

Federal Land Policy and Management Act of 1976 43 U.S.C 1701

43 C.R.F. 1610

US Fish & Wildlife Service

Endangered Species Act 16 U.S.C. 1531-1544

40 C.F.R. 1502.1
40 C.F.R. 1506.2

USDA Natural Resources Conservation Service

Agricultural Act of 2014 (Farm Bill)

USDA Forest Service

Forest and Rangeland Renewable Resources Planning Act -
16 U.S.C. 1600-1687

36 C.F.R. 219 - Planning
36 C.F.R. 221.3(a)3- Timber Management Planning

Other Federal Laws

Hatch Act of 1887 5 U.S.C. 7323

5 C.F.R. 733

National Environmental Policy Act (NEPA) 42 U.S.C. 4321-4347

40 C.F.R. 1508.2

Federal Laws and Regulations affecting employees and employers

Civil Rights Act of 1964 42 U.S.C. 1981

Equal Opportunity Employment 29 C.F.R. 1600

Fair Labor Standards Act 29 U.S.C. 201

Family and Medical Leave Act 29 U.S.C. 2601

Section 3 District Operations and Supervisor Elections
Campaign Reporting
Changing a Conservation District Name
Elections

 Petition for Election

Supervisor Role and Responsibilities

 W-9 form
 Supervisor Oath of Office
 Supervisor attendance policy

Supervisor Vacancy and Removal
Section 4 District Policy, Planning and Reporting
Annual Reports
Plan of Work
Long Range Plan (Updated 12/17/09)

 Sample Public Notice as per APA
 Sample Resolution of Adoption

Land Use and Natural Resource Plans - COMING SOON
Section 5 Personnel Management
Employee Policy
Independent Contract Labor

 Sample Contract #1
 Sample Contract #2

New Hire Information
NRCS Supervision and Personnel
Personnel Supervisors Guide to Discipline
Position Descriptions, Job Qualifications and Performance Reviews

 Sample Administrative Assistant Job Description
 Sample District Manager Job Description
 Sample Natural Resource Coordinator Job Description
 Sample Performance Review Evaluation Form

Recruiting, Interviewing and Hiring Potential Employees
 Sample Employment Application - MS Excel file
 Sample Interview Questions
Training Needs
Unemployment Insurance
Workers' Compensation
Wyoming State Retirement System- UPDATED 12-15-11
WACD Delta Dental Program
Section 6 Funding
Procedures for Obtaining a Mill Levy - UPDATE COMING SOON

 Inform and Educate your local public
 Mill Levy Strategy and Budget - MS Excel file
 
Mill Levy Calendar - MS Word file

State Funding Administration- more information can be found on
the Wyoming Department of Ag website
Conservation District Financial Rules
State Funding Financial Checklist - due August 30th

 Form FR1 - Bonding
 Form FR2 - Risk Management

State Funding Checklist - due December 30th

  Form BA1 - Pursuing Local Funding -
 
 Form BA2 - Education Function of Elected Officials

Water Quality Funding

 Guidelines for amendments and extensions to state grants
 WOLFS Reimbursement form for travel through water quality funding
 - MS Excel file
 WOLFS Reimbursement form for other water quality expenses - MS
Excel file
 Interim/Final Grant Report template- MS Word file

Section 7 Presentations, Meetings Procedures and Media Relations
Conducting Meetings
Legislative Outreach

 Wyoming Legislative Website

Media Outreach and Effectiveness
Parliamentary Procedures
Writing Resolutions
Wyoming Press Association
Section 8 Financial Handbook
Chapter 4 Special Districts financial reporting general - Department of
Audit, Public Funds 1-7-14
Audits and Financial Reports

 CENSUS F32 report
 Proof of Cash Procedure
 Annual Report Summary
 Self-Audit Procedure and Internal Control Evaluation

Budgets

 Special District Budget form from Dept. of Audit - click on forms at
top of page and select 2018 Electronic Budget form from the list.
A training video is available for those having difficulty completing
the form.
(This video is for the 2017 form but some sections apply to the 2018 form) 
 Sample public hearing notice
 Sample budget affidavit
 Sample budget amendment resolution
 Sample budget amendment legal notice

Checks

 Signature Facsimile Registration Form

Vouchers and Receipts

 Sample Blanket Voucher

Donations and Gifts
GASB Requirements

 Sample GASB Policy

Employee Withholding Tax

 IRS Form SS4
 W-4 Form
 I-9 Form

Inventories

 Sample Inventory Worksheet - MS Word file

Investments

 Sample Investment Policy

Local Government Liability Pool
Minutes

 Suggested Minutes Format

Purchasing from the State
Records Management
Sales Tax
 Department of Revenue Rules, Chapter 2
Exempt License plates

 Example request for exempt license plates
Contact Wyoming Department of Transportation Motor Vehicles Section
at 777-4710 for more information.


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Wyoming Assn. of Conservation Districts | 517 E. 19th Street | Cheyenne, WY 82001 | (307) 632-5716 phone | (307) 638-4099 fax

Mission: The Wyoming Association of Conservation Districts provides leadership for the conservation of Wyoming's soil and water resources, promotes the control of soil erosion, promotes and protects the quality of Wyoming's waters, reduce siltation of stream channels and reservoirs, promote wise use of Wyoming's water, and all other natural resources, preserve and enhance wildlife habitat, protect the tax base and promote the health, safety and general welfare of the citizens of this state through a responsible conservation ethic.